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Symantec survey highlights shortfalls in information-management strategy

Sue Clarke | Oct. 11, 2010
Organizations are exposing themselves to the risks of non-compliance and litigation by failing to adequately manage their content.

Corporate content must be removed from local hard drives to ensure compliance

In the survey 45 per cent of lawyers surveyed admitted that the major source of electronically stored information is located on individual hard drives, while 39 per cent said emails are the most common content source. This demonstrates the need to centrally manage content in an archive, yet the survey showed that many organizations are failing to do this.

An archive provides a central repository for storing files that were previously located on local hard drives. It also provides a resolution to the problem of a proliferation of PST files, which renders it impossible for organizations to track the content of emails retained within the organization, as well as preventing emails from being discovered. Organizations have been heavily fined for a failure to disclose emails they assumed had been deleted only to find that they still existed on local hard drives.

Symantecs Enterprise Vault includes a virtual vault feature that allows users to retain offline copies of emails, which they can organize in the same way that they would manage PST files. However, these emails are centrally managed and are synchronized with the archive each time the user is online.

 

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